Job Description

BKM Management Company is a growing firm and we are looking for driven, entrepreneurial professionals that want to grow with us and are passionate about their work. Located in San Jose (West Bay Area), the Assistant Property Manager is responsible for assisting in all areas defined as a part of the Assistant Property Manager job description. The Assistant Property Manager should be capable of managing the property in the absence of the Property Manager. This includes being able to perform all managerial functions which are included in the Property Manager’s job description, or as directed by the Property Manager. Primary responsibilities include supporting the Property Manager in ensuring client facilities generate a satisfactory cash flow, maintaining the property in accordance with client standards and requirements, and preserving customer satisfaction. 

The position is required to work 100% in-office at least 5-days a week.

Essential Functions:

Administrative Duties:

• Complete a broad variety of administrative tasks for the office
• Prepare various documents using Excel and Word
• Ensure general office organization, filing, and scanning support
• Support the property team with various ad-hoc projects
• Act as Receptionist by answering and directing phone calls
• Code and submit invoices daily through AVID/Yardi accounts payable system

 Assistant Property Management Duties:

• Weekly collections follow up on delinquent accounts
• Twice per month accounts receivable and collections reporting to senior PM team and corporate team with detailed notes
• Respond to tenant work orders and ensure they are completed timely
• Complete tenant billbacks monthly and submit them to the Property Manager/Senior Property Manager for approval prior to processing them in the accounting system
• Set up job codes and input capital contracts for unit rollovers and other property management driven capital projects in Yardi
• Review and complete all assigned tasks in ASANA
• Prepare vendor contracts and cancellations
• Process new vendor set ups
• Draft and complete contracts in DocuSign for new contracts if vendor is not a Master Vendor or if the contract amount exceeds $15,000
• Maintain tenant information database
• Maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates, etc.
• Assist with preparation of annual operating budgets and reports for each property
• Assist with preparation of annual operating expense reconciliations

The Qualifiers:

• Bachelor’s degree in real estate or other business discipline preferred
• 3-5 years of work experience in a property management role within commercial real estate
• Excellent written and oral communication skills
• Ability to speak and write diplomatically
• Strong organizational and administrative skills with a keen attention to detail
• Strong computer skills including Microsoft Office system
• Motivated and results-driven with strong work ethic
• Exercise discretion and independent judgement
• Yardi/AVID experience a plus

The Perks:

• Competitive Pay + Bonus
• Medical, Dental, Vision and Life Insurance
• Paid Time Off
• 401k Plan + Matching
• Professional Development Resources 
• Fun Work Vibe

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