Job Description

Vulcan Industries has been providing merchandising display solutions for over 75 years. We take pride in our diverse customer base which includes some of the world’s best known retailers and brand marketers. With domestic and off-shore manufacturing, as well as sales offices in key markets across the country, we offer global solutions in today’s global economy.

Job Summary

Acts as the administrator for key human resources functions and workforce management, including recruiting, employee and labor relations, health and safety, compensation, benefits, training, diversity, employee engagement, leave and attendance tracking, payroll, and employee records maintenance. Facilitates and communicates organizational policies and programs while ensuring compliance with labor laws and regulations. Provides internal support and collaborates with business units to deliver essential human resources services. May evaluate, select, and manage vendors that offer supplementary HR processes and services. Processes and maintains employment, attendance, and related records.
Delivers comprehensive support to the Human Resources Director on all personnel matters and assists with research initiatives and special projects. Serves as the primary onsite liaison for temporary staffing agencies, coordinating daily requirements with or without an onsite representative. Responsibilities include acting as the main contact between staffing partners and Vulcan Industries, reviewing temporary employee payroll, and submitting verified reports to agency offices.
Ensures all temporary employees complete and acknowledge new hire orientation. Maintains accurate and up-to-date attendance records for all personnel. Oversees and coordinates quarterly plant meetings, including organizing plant meals when necessary. Performs various clerical and administrative duties as assigned by the Human Resources Director.

Job Requirements

Basic Qualifications

• Bachelor's degree in Human Resources, Business, or a related field.
• Minimum of three years of proven experience as an HR Administrator, HR Assistant, HR Coordinator, or a similar role, preferably within a manufacturing environment.
• Comprehensive knowledge of general HR policies, procedures, and labor legislation.
• Proficiency with HR software systems.
• Strong computer skills, including MS Office applications and Google Workspace.
• Excellent organizational abilities, with a capacity to prioritize tasks effectively and meet deadlines.
• Sound decision-making and problem-solving capabilities.
• Excellent verbal and written communication skills.
• Ability to maintain the highest level of confidentiality and collaborate effectively across all organizational levels.
• Capacity to adapt to changing work environments, manage competing priorities, and handle frequent changes, delays, or unexpected situations.
• Proven ability to work independently with minimal supervision and successfully manage multiple tasks within required timeframes.
• Demonstrated skill in proactively building strong, trusting relationships with employees

Preferred Skills

• Recruiting experience a plus
• Experience with SAP and Success Factors a plus
• Bilingual a plus (Spanish and/or American sign language preferred)

Essential Job Function

• Respond promptly to employees’ inquiries regarding HR-related matters and topics.
• Investigate employee concerns efficiently, consulting with the HR Director as necessary; provide recommendations to address issues or conflicts.
• Escalate sensitive or critical matters to the HR Director when appropriate.
• Support recruitment efforts by preparing job postings, screening applications, and coordinating interviews.
• Collaborate with department managers to identify the skills and competencies required for open positions.
• Implement new hire orientation, onboarding, and employee recognition programs.
• Enter and update employee information as needed in the HRIS (Success Factors).
• Understand company policies and offer guidance and support to employees or managers with policy-related questions.
• Monitor employee morale, engagement, and satisfaction through listening sessions, surveys, and roundtable discussions.
• Coordinate employee events and contribute recommendations to support engagement initiatives.
• Review, track, and document compliance with mandatory and voluntary training, including safety, anti-harassment, and IT training.
• Manage and administer employee safety shoe and safety glasses allowance programs.
• Serve as a liaison between VI and staffing agencies, communicating needs and assisting with disciplinary matters.
• Ensure employee data in systems (Success Factors & Global Shop) is accurate and current.
• Provide support and participate in processes involving internal and external partners such as IT, benefits, payroll, leave of absence, and Worker’s Compensation.
• Take sole responsibility for administering, communicating, and tracking leaves of absence.
• Perform general office and administrative duties as required for the facility.
• Maintain cleanliness and organization in the work area.
• Consistently report to work punctually and reliably.

Vulcan Industries is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Vulcan Industries strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

Vulcan Industries complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

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