Job Description

We are seeking a Recruiting Coordinator to join our People Team based in Miami, FL. Reporting to the Senior Director, Talent Management, this role is the operational engine behind our talent acquisition function—ensuring every search launches seamlessly, every candidate has an exceptional experience, and every hire moves us closer to our ambitious growth goals. The ideal candidate is highly organized, detail-obsessed, solutions-oriented, and energized by working in a fast-paced, entrepreneurial environment where agility and ownership matter.

Core Responsibilities:

• Own the coordination and execution of all interview logistics across multiple open roles, ensuring a seamless and high-touch candidate experience
• Partner with recruiters and hiring managers to launch searches, gathering requisition details, interview panels, competencies, and job documentation
• Serve as the primary point of contact for candidates and hiring teams throughout the interview lifecycle, providing proactive communication and guidance
• Schedule and manage virtual and onsite interviews, including travel coordination and onsite hosting when needed
• Track and manage employee referral candidates through the hiring process
• Draft offer letters, initiate background and reference checks, and support offer execution
• Maintain and optimize the Applicant Tracking System (ATS), ensuring data integrity and accurate, timely documentation
• Generate and analyze weekly, monthly, and quarterly recruiting reports to drive visibility and continuous improvement
• Monitor recruiting campaign effectiveness and recommend process enhancements to improve speed, quality, and experience
• Support sourcing efforts, initial candidate outreach, and screening activities as needed
• Conduct research to identify talent market trends, competitive insights, and pipeline opportunities
• Provide administrative and project support to the Senior Director, Talent Management and Chief People Officer
• Uphold strict confidentiality while handling sensitive candidate and organizational information
• Contribute to the evolution of recruiting processes as we scale, bringing forward ideas that improve efficiency, candidate experience, and hiring outcomes

Qualifications & Skills:

• Bachelor’s Degree in Human Resources, Business, Psychology, Communication, or related field preferred
• 2+ years of experience in Talent Acquisition, Recruiting Coordination, or HR support
• 1+ year of experience screening, qualifying, or sourcing candidates in a corporate or agency environment preferred
• Working knowledge of recruiting operations, interview processes, and talent acquisition best practices
• Strong proficiency in Applicant Tracking Systems and Microsoft Office / Google Workspace
• Ability to work in a fast-paced environment in which requirements and priorities constantly change
• Excellent written and verbal communication skills with the confidence to engage diverse stakeholders
• Strong organizational and multi-tasking skills with high attention to detail
• A self-starter with an ability to complete tasks both independently and collaboratively as part of a team
• Demonstrates ownership, accountability, and a “make it happen” mindset
• Exercises sound judgment, discretion, and professionalism in handling confidential information
• Willingness to work in a hybrid environment with flexibility to be onsite as business needs require

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